Updated in February-2024 | Subscribe to watch greytHR how-to video
The attendance information of employees refers to data and information related to the attendance of employees in a workplace. This information is crucial for employers and human resources departments to track and manage employee attendance, work hours, and leave patterns.
The Attendance Info page in the greytHR ESS portal summarizes the recent swipes, attendance scheme, overtime, and session details for regular and split shifts. You can view and override your team member's attendance-related information.
To view the Attendance Info page, click Attendance > Attendance Info.
To view and re-assign your team member’s shift, perform the following actions:
On the Attendance Info page, from the Me dropdown list, search for the team member's name or employee ID, whose attendance information you want to view. The page displays insight cards for AVG. WORK HRS, AVG. ACTUAL WORK HRS, and PENALTY DAYS for the selected team member. To view more insight cards, click +INSIGHTS. Insights for attendance period pop-up appears and displays complete information as text and chart.
Next to Legend, select the Calendar view.
The Calendar view displays the attendance details for a specific month in the form of a calendar. The dates display information using color codes. Click the Legend link available on the right side of the page to understand the color codes.
In the Calendar view, you can view the following information cards:
Shift and Scheme Details: The card displays the Date, Shift name, and Attendance scheme for the selected team member. You can override the shift name details using the Edit icon.
Change Shift: Click the Edit icon available next to Shift Name. The Change Shift pop-up appears. From the Shift Type dropdown list, select General/Split Shift. From the Day Type dropdown list, select a relevant option and override the information. Click Save. Pop-up closes.
The Split Shift type will be available only if your admin has enabled the Split Shift option. You can only re-assign the shift as per the access rights provided by your admin.
You can either change the Shift Type or the Day type or a combination of both.
You can also view the Processed on information with various fields such as First In, Last Out, Total Work Hrs, and more. These fields can be configured on the Attendance Options page.
Status Details: The card displays the Status and Remarks of the selected team member's attendance.
Session Details: The card displays the team member's recorded Session Timing, First In, Last Out, Late In hrs, and Early Out hrs.
Overtime Info: The card displays the overtime information of the team member, if any.
Permission Info: The card displays the permission requests by the team member and its associated information such as Approved status, Applied status, permission Type, and more.
Swipes: The card displays the employee's recorded swipe details for a selected date such as Swipe Time and Location. You can also click Info to view the detailed information.
Note: You can view the In/Out information only if the option is configured from the Attendance Options settings page.
Next to Legend, select the Table view.
The Table view displays the attendance details for a specific month in the form of a table. It displays information such as First In, Last Out, total Work Hrs, total Actual Hrs, Status of presence, Permission details, Overtime information, and more.
From the Select date range dropdown calendar, select the required date range. You can perform the following actions for the selected range.
Change Shift: In the table, under the Shift column, on any date row, click on the shift name. The Change Shift pop-up appears. From the Shift Type dropdown list, select General/Split Shift. From the Day Type dropdown list, select a relevant option and override the information. Click Save. Pop-up closes.
Swipe Details: In the table, under the Swipe Details column, on any date row, click Info. The Swipe Details pop-up appears and displays the swipes for both session 1 and session 2. Click Close. Pop-up closes.
Permission Details: In the table, under the Permission Details column, on any date row, click Info. The Permission Details pop-up appears and displays the permission details for the selected date range. Click Close. Pop-up closes.
To learn more about managing split shifts as a manager, click here.
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