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Attendance Activities

Apply for overtime

Updated in July-2024 | Subscribe to watch greytHR how-to video

Overtime refers to the time an employee works beyond their normal working hours as defined by their employment contract or standard work schedule. 

Overtime allows you as employees to earn higher wages by working additional hours beyond the standard schedule, offering financial stability and opportunities for career advancement. 

The Overtime Workflow page in the greytHR ESS portal displays all the overtime (OT) related information. The page allows you as employees to apply, withdraw, and view details of the OT applications. You can also view a complete timeline of your overtime applications.

To view the My Overtime page, click Attendance > Attendance Info > My Overtime. The Overtime Workflow page opens.

The following tabs appear on the page:

  • Apply - This tab allows you to view the overtime-related information, such as Monthly Threshold Balance, Quarterly Threshold Balance, Clocked in OT hours, and Expired hours. You can also apply for overtime from the Apply tab.

  • Pending - This tab displays the overtime applications that are initiated and pending for approval. You can view information such as Reviewer Name, OT Days, Applied OT Hours, Submitted On, and Reason for applying OT. The tab also allows you to withdraw or view details of your pending overtime applications. 

  • History - This tab displays the past records information of your overtime applications such as Reviewer Name, OT Days, Applied OT Hours, Submitted On, and Reason for applying OT. You can view the status of your closed overtime cards as Rejected/Approved/Withdrawn.

Apply for overtime

To apply for overtime, perform the following actions:

  1. On the Overtime Workflow page, under the Apply tab, select the overtime dates from the calendar.
    Note: You can also click Quick ADD to instantly add all the exception days for which you have worked overtime hours. 

  2. Under Jump To, click any date to enter the reason for overtime for that particular date. The selected dates display under the Apply tab along with the name of your reporting manager.

  3. In the Remarks text box, enter the remarks. This is a mandatory field.

  4. Click +Add to select any employee to whom you wish to notify your overtime details.

  5. In the Reason text box, enter the reason for working overtime for the selected day.

  6. Click Submit. Your request is sent to the manager.

Note: You can withdraw or view details of your OT applications from the Pending tab. 

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