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View attendance information

Updated in November-2023 | Subscribe to watch greytHR how-to video

The ability to view employees' attendance information offers a convenient way to access a concise summary of their attendance data. 

The Attendance Info page in the greytHR ESS portal allows you to view the attendance and overtime data. This helps you monitor your average working hours, swipe details, overtime, and monthly attendance information.

Attendance info

You can view all your attendance-related information here. The attendance info page summarizes the recent swipes, attendance scheme, overtime, and session details. You can also see your previous and current month's average work hours, average actual work hours, penalty days, and gaps in attendance. Additionally, the attendance info page gives an insight into your average In and Out time for the previous month.

To navigate to the Attendance Info page, click Attendance > Attendance Info.

Viewing attendance summary for a month 

You can view your complete attendance activities for the current or previous month. You can see your attendance activities in the calendar or table view.

Table view

Click the Table View icon to view the summary of your attendance in the table view. You can also view the attendance summary of the previous month by selecting the Calendar icon and selecting the required date range from the calendar.

Calendar view

Click the Calendar View icon to see the summary of your attendance in the calendar view. You can also view the previous month's attendance summary by clicking Prev.

The calendar view displays the following shift codes and status:
Shift codes
  • Regularized

  • Override

  • Deduction

  • Alert for Deduction

  • Ignored

  • Grace

Leave types
  • Casual Leave

Status
  • Holiday

  • Restricted Holiday

  • Absent

  • Rest Day

  • Present

  • Off Day

  • Leave

  • Status Unknown

    Note: The Status, Leave Types, and Shift Codes mentioned above can vary as per your admin configuration. The display of status on your calendar view will be based on your swipes and day types.

Legends

Legends indicate the description of colors and patterns used in our attendance info page.

Schemes, session details, overtime info, and swipes

Schemes

Scheme displays the attendance scheme that you are entitled to. Under Scheme, you can also view your shift timings for a particular day. This section displays the following details:

  • First In

  • Last Out

  • Total Work hrs

  • Actual Work hrs

  • Shortfall Work hrs

  • Excess hrs

Session details

Session Details display the sessions for one day and the timings allotted for each session. This section displays the following details:

  • Session

  • Session Timing

  • First In

  • Late Out

  • Late In hrs

  • Early Out hrs

Overtime info

Overtime Info displays the information for the selected date. This section displays the following details:

  • Eligible OT

  • Applied OT

  • Considered OT

  • OT Policy

Swipes

Swipes display the total number of swipes that you have made for a day. This gives you information about your sign-in and sign-out activities for a day. This section displays the following details:

  • In/Out

  • Swipe Time

  • Door/Address

    Note: The details displayed under Schemes, Session Details, Overtime, and Swipes can vary as per your admin configuration.

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