Regularize attendance

You can regularize your attendance easily through the greytHR mobile application. The Regularization screen allows you to regularize your attendance for a selected date based on your organization's policy. Regularizing the attendance helps you avoid loss of pay due to late in/early out, not filling required working hours, and unrecorded swipes for a day. The screen enables you to perform the following actions:

1. Apply for attendance regularization

2. View pending regularization application

3. View closed/withdrawn regularization application

4. Withdraw pending regularization application

To view the Regularization screen, navigate to Attendance > Apply Regularization.

Apply for attendance regularization

To apply for attendance regularization, perform the following actions:

1. From your mobile application, navigate to Attendance > Apply Regularization. The Regularization screen opens.

2. Tap Apply button. The Apply tab appears with a calendar.

3. On the calendar, tap the Quick Add button. The dates are auto-selected for attendance regularization. You can also tap the dates manually to apply for the attendance regularization.
   Note: If you do not have the days to regularize attendance the screen displays No Exception Days.

4. Tap Regularize button. The form appears.

5. Tap + Add to inform other team members about attendance regularization if required.

6. In the Remarks description box, enter the remark.

7. On each date card, from the Reason dropdown list, select a reason for regularization.

8. Tap Apply button to apply for the attendance regularization for the selected dates.

View pending regularization application

To view your pending regularization application, perform the following actions:

1. From your mobile application, navigate to Attendance > Apply Regularization. The Regularization screen opens.

2. Tap the View Pending button. The Pending tab displays all your pending applications with the Pending with, Applied Date(s), and Applied on details.

3. Tap View More on the required card. The screen displays Pending with name, Total Days, and Regularization Applied card. The Regularization Applied card displays the applied date, shift type, shift time, and reason. You can also view timeline history by tapping View Timeline.

Withdraw pending regularization application

To withdraw your pending regularization, perform the following application:

1. From your mobile application, navigate to Attendance > Apply Regularization. The Regularization screen opens.

2. Tap the View Pending button. The Pending tab displays all your pending applications with the Pending with, Applied Date(s), and Applied on details.

3. Tap Withdraw on the required card. The Withdraw Regularization pop-up appears. Alternatively, you can tap view more for more details and then tap Withdraw.

4. Tap Confirm to withdraw the pending regularization.

View closed/withdrawn/rejected applications

To view the closed/withdrawn/rejected applications, perform the following actions:

1. From your mobile application, navigate to Attendance > Apply Regularization. The Regularization screen opens.

2. Tap the View Pending button. The Pending tab displays all your pending applications with the Pending with, Applied Date(s), and Applied on details.

3. Tap the History tab to view Closed/Withdrawn/Rejected applications. Each application displays Regularization by, Applied date(s), Regularization on, application status and number of days details. You can view more details such as Regularization by, Total Days, and Regularization Applied by tapping View More.

View application history on timeline

To view the application history on timeline, perform the following actions:

1. From your mobile application, navigate to Attendance > Apply Regularization. The Regularization screen opens.

2. Tap the View Pending button. The Pending tab displays all your pending applications with the Pending with, Applied Date(s), and Applied on details.

3. Tap View More on the required card. The screen displays Pending with name, Total Days, and Regularization Applied card. The Regularization Applied card displays the applied date, shift type, shift time, and reason.

4. Tap View Timeline. The Application Timeline pop-up appears and displays Withdrawn by and Submitted by details.
   Note: If the application is in pending status, the Pending with name and comment box appears in Application Timeline to add the comments.

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