View team member's attendance information
Updated on May-2023
Viewing team member's attendance information on a mobile app refers to the ability of managers or supervisors to access and review detailed attendance data of individual team members. This feature allows managers to see comprehensive information regarding the attendance records and patterns of their team members.
The attendance details help you to keep track of your team members' swipes, holidays, leave, overtime, and shift details. The screen also displays the current attendance month, which you can change as per your requirements. The card below the month provides the Avg. Work Hrs, Avg. Actual Work Hrs, and Penalty Days details for the selected month.
To view the Attendance Info screen, you can navigate to Attendance > Attendance Info.
Calendar
The calendar on the Attendance Info screen displays various legends. These legends represent different types of Shift Codes, Status, and Leave Type. The calendar also enables you to view the following details for a specific date:
View the attendance details of a team member, such as First in Time, Last out Time, Total Work Hrs, Break Hrs, Actual Work Hrs, Shortfall Hrs, and Excess Hrs.
View the session details of a team member, such as Session Timings, First IN Time, Last OUT Time, Late in Hours, and the Early Out Hours.
View the status of a team member, such as Status and Remarks.
View overtime details of a team member, such as Eligible OT, Applied OT, Considered OT, Applied By, Applied On, and OT Policy.
View the swipe details, such as Swipe In/Out, Swipe Time, and Door/Address.
View attendance related information of a team member
To view the information such as attendance, status, session, overtime, and swipe details of your team members for a specific date, perform the following actions:
From your greytHR ESS mobile login, navigate to Attendance > Attendance Info. The Attendance Info screen opens.
Tap your Profile Picture/Employee Id. The pop-up appears.
In the pop-up, from the Search employee search box, search for the employee whose attendance details you want to view.
On the calendar, tap the date for which you wish to view the attendance details. The shift details screen opens and displays Shift Name, Shift Timing, and Attendance Scheme.
Tap the Attendance Details/Status Details/Session Details/Overtime Details/Swipe Details button to view the relevant details of your team member.
Change shift of a team member
To change the shift of a team member, perform the following actions:
From your greytHR ESS mobile login, navigate to Attendance > Attendance Info. The Attendance Info screen opens.
Tap your Profile Picture/Employee Id. The pop-up appears.
In the pop-up, from the Search employee search box, search for the employee whose attendance details you want to view.
In the calendar, tap the date for which you wish to change the shift. The Shift Details screen opens and displays Shift Name, Shift Timing, and Attendance Scheme.
Tap the Edit icon available in the Shift details card. The Change Shift pop-up appears.
From the Day Type dropdown list, select the required day.
From the Shift Type dropdown list, select the required shift.
Tap Save to change the shift of a team member.
View legend details
To view details of the legends on the calendar, perform the following actions:
From your greytHR ESS mobile login, navigate to Attendance > Attendance Info. The Attendance Info screen opens.
Tap the Show Legend button to view the legend details. The Show Legend screen displays all the legends related to Shift codes, Status, and Leave type.
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