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View leave dashboard of team members

Updated in November-2023 | Subscribe to watch greytHR how-to video

A leave information overview summarizes an employee's accrued and used leave. 

The Team On Leave page in the greytHR ESS portal shows you a dashboard to track the leave of your team. You can see the information about the types of leave consumed by your teammates, the number of leaves consumed, etc. This page helps the manager to view the team's leave summary and also, managers can check the teams' leave plans before approving any leave request.

To navigate to Team On Leave page, click Leave > Team On Leave.

You can perform the following actions on the Team On Leave page:

  1. View leave activities of your team

    • In¬†calendar view

    • In¬†tabular view

    • Using¬†employee filter

  2. Apply filter for viewing the leave transactions

View team's leave activities

You can see the team on the leave page in the calendar view as well as a tabular view.

Calendar view

You can view the total stats of leave in an information-rich graph view that provides the total number of leave, different kinds of leave types, and the total number of leave in each category of leave type.

In the Team on Leave page, to view details in Calendar view, click the Calendar icon to view the summary of your team's leave activities in a calendar view. 

To view your team's leave activities, perform the following actions: 

  1. Select Duration from the dropdown list. You can choose the required duration for which leave activities will be retrieved. By default, This Week will be selected in the Duration dropdown list.  

    Note:

    • From the¬†Duration¬†dropdown list, select¬†This Year¬†to view the leave activities for this calendar year.¬†

    • From the¬†Duration¬†dropdown list, select¬†This Leave Year¬†to view the leave activities for this leave calendar year.¬†¬†

  2. Select Type of information from the dropdown list.

  3. Team On Leave page displays the data of your team's leave activities based on your Duration and Type selection.

  4.  To view the breakdown of leave activities, hover over any bar to see the breakdown. 

  5.  You can also view the breakdown of leave activities by clicking on any bar. Click the required bar and the respective information will be displayed on the right-hand side. The breakdown of leave activities displays information with respect to leave type.  

  6. Click the Download icon to download your leave activities. 

Tabular view

In the Team on Leave page, to view details in a Tabular view, click the icon to view the summary of your teams' leave activities in a tabular view.

To view your teams' leave activities, perform the following actions:

  1. Select Duration from the dropdown list. You can choose the required duration for which leave activities will be retrieved. 

    Note:

    • From the¬†Duration¬†dropdown list, select¬†This Year¬†to view the leave activities for this calendar year.¬†

    • From the¬†Duration¬†dropdown list, select¬†This Leave Year¬†to view the leave activities for this leave calendar year.¬†¬†

  2. Select the required Type of information from the dropdown list.

  3. The Team On Leave page displays the tabular details of your teams' leave activities based on your Duration and Type selection.

  4. Click the Download icon to download your leave activities. 

View teammate's leave activities through employee filter

The tabular view allows you to view the leave activities of a teammate through the Employee filter. This filter allows you to view the leave details of any teammate working in your team. 

To view the teammate leave activities through the Employee Filter, perform the following actions:

  1. Select Duration from the dropdown list. You can choose the required duration for which leave activities will be retrieved. 

  2. Select the required Type of information from the dropdown list.

  3. In the search box, enter any employee's name. Select the required employee from the search results.

  4. The Team On Leave page displays the leave activities for your selected employee.

View leave transactions through apply filter

You can apply the filter(s) based on the available categories for viewing your teams' leave activities. Perform the following actions to apply the filter:

  1. Click the Filter icon. Apply Filter sidebar opens.

  2. Go to any category from the available categories and click the dropdown list.

  3. A list of category options displays. Select the required checkboxes to view the leave details of the selected options. You can also search for the required category option. Enter any keyword in the Search textbox and select the checkbox of the required category from the search results.

  4. Click Apply to apply the category filter.

  5. The Team On Leave page displays the leave activities for your applied category.

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