greytHR Help
Get Started - ESS Portal
Employee Information
Tasks
Salary
Leave
ūüďĄ Manage leave
Attendance
Manage Workflow Requests
Manager's Portal
Quick Help
Employee Self Service Web Portal‚Üí

Manage leave

Leave are earned by an employee and granted by an employer to take time off for personal reasons. The employee is free to avail these leave in accordance with the company policy. Leave have many categories such as sick leave for illness, casual leave for personal reasons, compensatory off for extra working days and maternity leave for female employees. The type of leave that can be availed entirely depends on company policies.

Leave Apply page helps you to perform the following actions: 

  • Apply for leave

  • Apply for comp off

  • Apply for restricted holidays

  • View your leave balance for each leave type

  • Encash your leave balance

  • Cancel your leave application

  • View your pending leave application

  • View your leave history

To navigate to the Leave Apply page, click Leave > Leave Apply.

Apply leave

  1. On the Leave Apply page, under the Apply tab, from the Leave type dropdown list, select the relevant leave type. For example - select Sick Leave.

  2. Select From date and To date from the dropdown calendars and select their respective Sessions from the dropdown list.
    Note: After you select the dates and sessions, the system displays the number of days for which you have applied for leave. 

  3. The Applying to search box automatically displays your reporting manager. You can also search for the person manually in the search box by typing their name.

  4. Click Add (+) icon and select the employee to add any employee whom you wish to notify the details of your leave application as CC.

  5. In the Contact details text box, enter your contact number.

  6. In the Reason text box, enter a reason for taking leave.

  7. Click Attach file to attach any leave related documents.

  8. From the Stand-in Employee search box, enter the name or number of an employee who can take responsibility for your work during your absence.
    Note: This Stand-in Employee option is applicable only for the configured leave types by the greytHR admin on the Leave Rules page. The leave reviewers can also override your selection if required. 

  9. From the Opt for the leave salary advance (custom field) option, select Yes/No.
    Note: This custom field option is applicable only for the configured leave types by the greytHR admin on the Leave Rules page. The manager can also choose to override your selection if required.

  10. Click Submit to apply for leave. A success message appears.

Apply restricted holiday

  1. On Leave Apply page, click Restricted Holiday.

  2. Select Holiday from the dropdown list.

    Note: After you select the Holiday, system displays holiday balance and the number of team members on leave.

  3. Your reporting manager will automatically be updated in Applying to search box. You can also search for the person manually in the search box by typing their name.

  4. Click Add (+) and select the employee to add any employee whom you wish to notify about the details of your restricted holiday application as CC.

  5. Enter your contact number in Contact details text box.

  6. Enter remarks in Remarks text box.

  7. Click Submit to apply for a Restricted Holiday.

Apply leave cancel

Leave Cancel enables you to apply for cancellation of leave applications.  To apply for Leave Cancel, perform the following steps:

  1. On Leave Apply page, click Leave Cancel.  

  2. Select an applied leave from the scroll window.

  3. Your reporting manager will automatically be updated in Applying to search box. You can also search for the person manually in the search box by typing their name.

  4. Click Add (+) icon and select the employee to add any employee whom you wish to notify about the details of your leave cancellation application as CC.

  5. Enter a reason for withdrawing the leave application in Reason text box.

  6. Click Submit to cancel the leave application.

Apply comp off grant

Comp Off Grant is a grant request from the manager to an employee for the additional work that was performed apart from the usual shift hours allocated to the employee. To apply for Comp Off Grant perform the following steps:

  1. On Leave Apply page, click Comp Off Grant. 

  2. Select Leave type as Compensatory Off from the dropdown list.

  3. Select From date and To date from the dropdown calendars, and select their respective Sessions from the dropdown list.

  4. In Days text box, enter the number of days that you want to apply for Comp Off Grant.

  5. Your reporting manager will automatically be updated in Applying to search box. You can also search for the person manually in the search box by typing their name.

  6. Click Add (+) icon and select the employee to add any employee whom you wish to notify about the details of your Comp Off leave application as CC.

  7. Enter a reason for working in non-shift hours in Reason text box.

  8. Click Submit to apply for Comp Off Grant.

Apply leave encashment

Leave Encashment is trading on your unused earned leave in exchange for cash, as per the company policy. To apply for Leave Encashment perform the following steps:

  1. On Leave Apply page, select the menu Leave Encashment. 

  2. Select Year for which you want to encash leave from the dropdown list.

  3. Select Leave type from the dropdown list.

    Note: After you select the Leave type, system displays the encashable balance.

  4. In Days text box, enter the number of days that you want to apply for Leave Encashment.

    Note: After you enter the Days, system displays the total amount for encashed leave.

  5. Your reporting manager will automatically be updated in Applying to search box. You can also search for the person manually in the search box by typing their name.

  6. Click Add (+) icon and select the employee to add any employee whom you wish to notify about the details of your leave encashment application as CC.

  7. Enter a reason for encashing leave in Reason text box.

  8. Click Submit to apply for Leave Encashment.

View pending leave applications

Pending tab gives you complete details of all the pending applications related to your leave. To view details of a leave application, perform the following actions:

  1. On Leave Apply page, click Pending tab.  

  2. The leave applied most recently appears on top of the list.

  3. Click View Details to view more information for the leave you have applied. 

  4. Click Withdraw if you wish to reverse your leave application.

View leave history

History tab gives you accepted/rejected status and complete history related to your leave. To view the history of a leave application, perform the following actions:

  1. On Leave Apply page, click History tab.  

  2. Click View Details to view more information.