View leave calendar of team members

Updated in March-2024 | Subscribe to watch greytHR how-to video

A leave calendar is crucial for any organization as it helps effectively manage employee time off. It enables easy scheduling and tracking of leave requests, ensures adequate staffing, and keeps productivity and workflow running smoothly.

The Leave Calendar page in the greytHR ESS portal displays a detailed overview of your and your team members' leave & holidays for the current year. You can view your team members’ availed leave and approved leave plans here.
To navigate to the Leave Calendar page, click Leave > Leave Calendar.

You can perform the following actions on the Leave Calendar page:

1. View team member's leave transactions through the filter type option.

2. View team member's leave transactions through the search employee filter.

3. Download team member's leave transactions.

View team member's leave transactions through the filter type option

You can view your team's complete leave activities for the current leave year. You can view your team members' leave activities across any category in a calendar view.

To view the leave transactions, perform the following actions:

1. On the Leave Calendar page, click the Filter Type dropdown list. 

2. Select the My Team option from the dropdown list. The leave transaction details for the current month are displayed in a calendar view.

3. In the calendar view, click a particular date to view the employees with their leave details for the selected date.

   Note:

   • You can see a number displayed inside the date cell. The number indicates the number of leave taken on that particular date by your team members. This number varies based on the selected Filter Type. 

   • You can also see the restricted holidays and general holidays with the configured legend color inside the date cell.  

4. Under Leave Transactions, the leave transaction details of the selected date will be displayed. The leave transaction details include employee details, number of the leave, and duration of the leave.

View team member's leave transactions through search employee filter

You can also view your leave transactions by using the Search Employee filter. This filter allows you to view the leave transaction details of any employee working in your company.

To view the leave transactions, perform the following actions:

1. On the Leave Calendar page, in the Search Employee search box, enter any team member's name. Select the team member from the search results.

2. In the calendar view, click a particular date to view the leave transactions for the selected date and selected team member.

3. Under Leave Transactions, the leave transaction details of a selected team member for the selected date displays.

Download team member's leave transactions

You can download the leave transactions in Excel format. To download your team member's leave transactions, perform the following actions:

1. On the Leave Calendar page, click the Filter Type dropdown list. 

2. Select the required month from the calendar view. Click < Prev to move to previous months and click Next >  to move to the future months. 

3. Click the Download icon to download the leave transactions. The downloaded leave transactions will display the leave details for the selected month.

Other related links:

• View leave dashboard of team members

• View team members' attendance info at a glance

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