View your team member's leave balances and transactions

Updated in October-2025 | Subscribe to watch greytHR how-to video

Leave balances in an organization refer to the amount of time off or leave entitlement that an employee has accrued or has available for use. It represents the balance between the total leave granted to an employee and the leave they have already taken. It is important for both employees and their managers or HR admins as they help ensure proper staffing levels and enable employees to plan their time off.

The Leave Balance screen in the greytHR Mobile application allows you, as a manager, to quickly view your team member's leave balances for the selected financial year. You can view the complete details of the available balance, granted leave, and availed leave for each type of leave as text and graph.

View team member's leave balances and transactions

To view the detailed information on your team member's leave types, from the greytHR Mobile application, tap Explore > Leave > Leave Balance.

1. On the Leave Balance screen, under Select an employee to view their Leave Balance tap the dropdown.

2. In the Search by name or ID search box, enter the name or ID of your team member.

3. Tap the → arrow on the required leave type card. For example - Compensatory Off. The Compensatory Off screen appears and displays the following tabs:

4. Balance: This tab displays data related to the selected leave card, such as Opening Balance, Granted, and Availed. You can also view a graphical representation of the leave balances for each month. The graph displays the total consumed leave and the total balance of leave.

5. Transactions: This tab is your leave passbook. It displays all your transactions for the selected year, including details such as Availed, Posted On, From, To, Day(s), and Expiry. 

6. Tap Apply if you want to apply on behalf of the employee for the selected leave type.

Frequently Asked Questions

What can I view under the Leave Balance screen as a manager?

As a manager, you can view your team members’ leave balances for the selected financial year. This includes the total leave granted, availed, and the remaining balance for each leave type.

How can I view the leave details of a specific team member?

From the greytHR Mobile app, tap Explore > Leave > Leave Balance.

1. On the Leave Balance screen, under Select an employee to view their Leave Balance tap the dropdown.

2. In the Search by name or ID field, enter your team member’s name or ID to view their leave balance details.

3. Tap the → arrow on the required leave type card. The screen will display detailed information under the Balance and Transactions tabs.

What information is shown under the Balance tab?

The Balance tab displays the Opening Balance, Granted, and Availed details for the selected leave type. It also includes a month-wise graphical representation of the consumed and available leave balance.

What details are available under the Transactions tab?

The Transactions tab acts as a leave passbook. It lists all the leave transactions for the selected year, such as Availed, Posted On, From, To, Day(s), and Expiry.

Can I apply for leave on behalf of my team member?

Yes. You can apply for leave on behalf of your team member by tapping Apply on the selected leave type screen.

Can I view leave details for multiple team members?

Yes. You can use the Search by name or ID option to view leave details for any team member in your team.
 

Other related links:

• View, apply, and withdraw leave application

• View your holiday calendar and apply for restricted holiday

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