View, apply, and withdraw leave application
Updated in March-2024 | Subscribe to watch greytHR how-to video
Applying for leave from a mobile application allows employees to easily request time off using their smartphones or tablets instead of using paper forms or email. They can choose the dates, type of leave and provide details, and the request is reviewed and processed by the company. It is a convenient way to apply for leave anytime and anywhere.
The Apply screen in the Leave module of the greytHR Mobile application helps you, as an employee to apply for leave such as General Leave, Restricted Holiday, or Comp Off Grant based on your company policies. You even have the Leave Cancel option to cancel your leave applications.
To view the Apply screen, from the greytHR Mobile application, navigate to Explore > Leave > Apply Leave.
Alternatively, you can navigate to Action > Apply Leave.
You can view the following tabs on each leave type screen:
Apply - The tab allows you to apply for a leave.
Pending - The tab lets you view all your pending leave applications.
History - The tab allows you to view all your approved, withdrawn, canceled, and rejected leave applications.
You can perform the following actions on the Apply screen:
Apply for general leave.
Apply for restricted holiday (RH).
Apply for comp off grant.
Apply for leave cancel.
Withdraw leave application.
Apply for general leave
General leave is a group of leave types that your organization offers you to apply under various situations.
To apply for a general leave, perform the following actions:
On the Apply screen, on the Leave card, tap Apply Leave. The Leave screen appears.
From the Select leave type dropdown list, select the required type of general leave. A form appears.
Click the Calendar icon to select the date range. A calendar dropdown appears.
Select the relevant From Date and the relevant session.
Select the To Date and the relevant session.
Click Apply. The selected date range is applied.
In the Remarks textbox, enter the remarks, if any.
In the Upload file field, tap the Upload icon and attach a relevant file, if any.
In the Contact Details textbox, enter your contact information.
The Applying to field displays the immediate manager or reviewer of the leave application. You can also inform a team member by adding their name with the Add CC option.
Tap Apply to submit your leave application.
Note: The application moves to the Pending stage until the respective manager or reviewer takes action.
Apply for restricted holiday (RH)
Restricted Holidays (RH) are optional holidays while your company has a routine working day. You can apply for an RH in advance.
To apply for a restricted holiday, perform the following actions:
On the Apply screen, on the Restricted Holiday card, tap Apply Leave.
From the Select Holiday dropdown list, select the required restricted holiday. A form appears.
In the Remarks textbox, enter the remarks, if any.
The Applying to field displays the immediate manager or reviewer of the leave application. You can also inform a team member by adding their name with the Add CC option.
Tap Apply to submit your leave application.
Note: The application moves to the Pending stage until the respective manager or reviewer takes action.
Apply for comp off grant
Compensatory off or Comp off grant is the additional leave type an employer provides you to compensate for working overtime on weekdays or holidays.
To apply for comp off grant, perform the following actions:
On the Apply screen, on the Comp Off Grant card, tap Apply Grant. The Leave screen appears.
From the Select leave type dropdown list, tap Compensatory Off. A form appears.
Click the Calendar icon to select the date range. A calendar dropdown appears.
Select the relevant From Date and the relevant session.
Select the To Date and the relevant session.
Click Apply. The selected date range is applied.
In the Days textbox, enter the number of days.
In the Remarks textbox, enter the remarks, if any.
In the Upload file field, tap the Upload icon and attach a relevant file, if any.
In the Contact Details textbox, enter your contact information.
The Applying to field displays the immediate manager or reviewer of the leave application. You can also inform a team member by adding their name with the Add CC option.
Tap Apply to submit your leave application.
Note: The application moves to the Pending stage until the respective manager or reviewer takes action.
Apply for leave cancel
The Leave Cancel option in the Apply screen enables you to cancel your leave applications.
To cancel a leave application, perform the following actions:
On the Apply screen, on the Leave Cancel card, tap Cancel Leave. A list of your leave applications appears.
Tap the required leave application. The Applying for Leave Cancel screen appears.
The Applying To field displays the immediate manager or reviewer of the leave application. You can also inform a team member by adding their name with the Add CC option.
In the Remarks textbox, enter the remarks, if any.
Tap Cancel Leave to cancel your leave application.
Withdraw leave application
To withdraw a general leave application, perform the following actions:
On the Apply screen, tap the required type of leave card. The Leave screen appears.
Tap the Pending tab. A list of pending leave applications appears.
Tap the Withdraw button on the required leave application card. The Withdraw Leave popup appears.
Tap Confirm to withdraw your leave application.
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