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View team members' sign-in status

Updated in November-2023Ā |Ā Subscribe to watch greytHR how-to video

Viewing the sign-in status of team members refers to checking or monitoring the attendance or presence of team members at work. It involves tracking when team members arrive at the workplace or start their work shift and whether they have properly signed in or logged in their attendance.

The Who Is In page, in the greytHR ESS portal displays the sign-in status of your team member for a selected day. The sign-in status helps you as a manager to manage your team membersā€™ attendance in a seamless manner. The page displays the information on the team membersā€™ who are Not Yet In,Ā Late Arrivals,Ā On Time, andĀ On Leave for regular and split shifts.

To view the Who Is In page, click Attendance > Who Is In.

You can perform the following actions on the Who Is In page:

  1. View team membersā€™ sign-in status with regular shift details.

  2. View team membersā€™ sign-in status with split shift details.

  3. Download team membersā€™ sign-in report.

View team membersā€™ sign-in status with regular shift details

To view the sign-in status of the team members with regular shift details, perform the following actions:

  1. On the Who Is In page, on the top left corner of the page, from theĀ DateĀ dropdown calendar, select the required date and year.

  2. Click the arrow available in the Select Shifts box. TheĀ ShiftĀ pop-up appears.

  3. Under theĀ NormalĀ tab, a list of split shifts appears.

    Note: You can only select one type of shift at a time.

  4. Select the shift(s) as per your requirements. ClickĀ Save. The Who is in page now displays the sign-in information of the team members assigned to the selected shift session-wise.

  5. The session-wise information displays in the following cards:

    • TheĀ Not Yet InĀ card displays information about the team members who still need to mark their attendance.

    • TheĀ Late Arrivals card displays the information regarding the team members who have not reached the organization at the expected time. It also displays theĀ Sign In TimeĀ andĀ Late By (HH: MM)Ā time information.

    • TheĀ On TimeĀ card gives you theĀ Sign In TimeĀ information and data about the team members who reached at the expected time.

    • TheĀ On LeaveĀ card displays information about the team members who are on leave for the selected date.

    • Click theĀ DownloadĀ icon on any card to download the team members' sign-in status report.

  6. On any team memberā€™s card, click theĀ VĀ arrow to view the detailed swipe information as well as the Gap Hours.

View team membersā€™ sign-in status with split shift details

To view the team membersā€™ sign-in status with split shift details, perform the following actions:

  1. On the Who Is In page, on the top left corner of the page, from theĀ DateĀ dropdown calendar, select the required date and year.

  2. Click the arrow available in the Select Shifts box. TheĀ ShiftĀ pop-up appears.

  3. Under theĀ SplitĀ tab, a list of split shifts appears.

    Note:

    1. You can only view theĀ SplitĀ tab if you have enabled theĀ Split ShiftĀ option.

    2. You can only select one type of shift at a time.

  4. Select the shift(s) as per your requirements. ClickĀ Save. The Who Is In page now displays the sign-in information of the team members assigned to the selected shift session-wise.

  5. Select the Session 1/Session 2Ā option to view the session-wise details. The session-wise information displays in the following cards:

    • TheĀ Not Yet InĀ card displays information about the team members who still need to mark their attendance.

    • TheĀ Late ArrivalsĀ card displays the information regarding the team members who have not reached the organization at the expected time. It also displays theĀ Sign In TimeĀ andĀ Late By (HH: MM)Ā time information.

    • TheĀ On TimeĀ card gives you theĀ Sign In TimeĀ information and data about the team members who reached at the expected time.

    • TheĀ On LeaveĀ card displays information about the team members who are on leave for the selected date.

    • Click theĀ DownloadĀ icon on any card to download the team members' sign-in status report.

  6. On any team memberā€™s card, click theĀ VĀ arrow to view the detailed swipe information as well as the Gap Hours.

Download team membersā€™ sign-in report

You can generate an Excel report for each tab individually. To download the team membersā€™ sign-in report, perform the following actions:

  1. On the Who Is In page, select the required card.

  2. Click theĀ Export to ExcelĀ button under the selected tab to download the sign-in report. The report downloads in Excel format.

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