Apply for permission on behalf of your team member

Updated in September- 2024 | Subscribe to watch greytHR how-to video

As managers, your team members might occasionally need to visit a customer’s site or log in late for various reasons. There may also be times when they are unable to apply for permission themselves due to unforeseen circumstances. In these situations, it is important to have a system that allows you to efficiently manage these requests on their behalf. This ensures smooth operations and supports your team members.

The Regularization & Permission page in the greytHR ESS portal helps you to apply for permission on behalf of your team members. Applying for permission on their behalf helps them avoid regularizing attendance for a particular day. The feature also enables you to foresee the team's availability and plan deliverables seamlessly. You can view the Apply, Pending, and History tabs on the page.

Apply for permission on behalf of an employee

To apply for permission on behalf of an employee, perform the following actions:

1. From the greytHR ESS portal, navigate to Attendance > Regularization & Permission.

2. On the Regularization & Permission page, from the Me dropdown list, select the employee for whom you want to apply for permission. The page displays the calendar of the selected employee.

3. Select the required date from the calendar. A form appears on a date card.
   Note: You can also use the Quick Add button to add the past exception dates.

4. In the Add CC dropdown search box, search for the employee you want to inform regarding the permission.

5. In the Remarks text box, enter a valid remark for permission.

6. From the Permission Type dropdown list, select the required permission type.

7. In the From Time and To Time text box, enter the required time for which the employee needs to take permission.

8. In the Reason description box, enter the valid reason for applying for permission.
   Note: You can view the reviewer’s name for the application on the date card if you have selected the mode Apply On Behalf. 

9. Click Apply to apply for permission on behalf of the employee.
   Note: You can also apply for multiple permissions on behalf of an employee by clicking the Add More option.

Other related links:

• Apply leave on behalf of a team member

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